Job Announcement

Title: Clerk II
Department: Communications
Reports To: Contract Close-Out Manager
Location: Navy FISC, San Diego, California
Hours: Full time M/F

Job Summary:

Work within a team of blind and low vision personnel with a mission of creating and enhancing opportunities for independence and self-sufficiency of people who are blind, Deaf-Blind, and blind with other disabilities. Participates in the start-up operation of Contract Management Services (CMS). Performs day-to-day document management control this includes but is not limited to preparation, scanning, assessment, and destruction of government contracts prepping them for and destroying them after close-out.

Responsibilities:

• Receive and inventory all folders/documents shipped through an independent delivery service or provided through an on-site facility process.
• Report inventory discrepancies to the supervisor as well as the customer in writing within one business day of receipt of folders/ documents.
• Place folders in storage area awaiting the document preparation and scanning phase. Maintain accountability of folder locations in the event a folder is required prior to close out procedures.
• Retrieve folders from storage area and prepare for document scanning. Scan documents and index them according to provided standard operating procedures.
• Complete quality checks on scanned documents to ensure legibility and inventory of pages.
  
• Complete storage and labeling of documents on various forms of media for future shipment through electronic or postal means.
• Complete quality checks as provided by standard operating procedures.
• Reassemble documents in folder for future close out procedures
• Place folder/s in temporary storage for future distribution by contract closeout supervisor.
• Maintain 100% accountability storage of folders/documents being temporarily stored for destruction.
• Destroy folders in accordance with DOD requirements and standard operating procedures.
• Provide certification of destruction for each folder/s or as the individual customer requires.
• Maintain measurement metrics required to determine each step in the process.
• Complete metric reports on a daily schedule for review.
• Receive daily direction from on-site supervisor
  

Requirements:

• High School diploma required.
• Experience with people who are blind, Deaf-Blind or individuals with other disabilities is preferred.
• Must have a working knowledge of MS Office software to include Excel, Word, Access and PowerPoint.
• Must be familiar with basic clerical duties such as answering a phone, filing, document distribution, and handling
• Basic data entry required for reports
• Excellent verbal and written communications skills required.
• Attention to detail and accuracy are crucial.
• Must be team oriented with a strong work ethic.
• Must have the ability to meet deadlines.

Equal Opportunity Employer - M/F

Please send cover letter and resume to jobs@seattlelh.org or to: