The Lighthouse for the Blind, Inc.

Job Announcement

 

Title: Clerk II

Department: Communications        

Reports To: Contract Close-Out Manager

Location: Navy FISC San Diego, California

Hours: Full time M/F

 

Summary:

Work within a team of blind and low vision personnel with a mission of creating and enhancing opportunities for independence and self-sufficiency of people who are blind, Deaf-Blind, and blind with other disabilities. Participates in the start-up operation of Contract Management Services (CMS). Performs day-to-day document management control this includes but is not limited to preparation, scanning, assessment, and destruction of government contracts prepping them for and destroying them after close-out.

 

Responsibilities:

á      Receive and inventory all folders/documents shipped through an independent delivery service or provided through an on-site facility process. 

á      Report inventory discrepancies to the supervisor as well as the customer in writing within one business day of receipt of folders/ documents.

á      Place folders in storage area awaiting the document preparation and scanning phase.  Maintain accountability of folder locations in the event a folder is required prior to close out procedures.

á      Retrieve folders from storage area and prepare for document scanning.  Scan documents and index them according to provided standard operating procedures.

á      Complete quality checks on scanned documents to ensure legibility and inventory of pages.

á      Complete storage and labeling of documents on various forms of media for future shipment through electronic or postal means.

á      Complete quality checks as provided by standard operating procedures.  

á      Reassemble documents in folder for future close out procedures

á      Place folder/s in temporary storage for future distribution by contract closeout supervisor.

á      Maintain 100% accountability storage of folders/documents being temporarily stored for destruction. 

á      Destroy folders in accordance with DOD requirements and standard operating procedures.

á      Provide certification of destruction for each folder/s or as the individual customer requires. 

á      Maintain measurement metrics required to determine each step in the process.

á      Complete metric reports on a daily schedule for review.

á      Receive daily direction from on-site supervisor

 

Requirements:

 

á      High School diploma required.

á      Experience with people who are blind, Deaf-Blind or individuals with other disabilities is preferred.

á      Must have a working knowledge of MS Office software to include Excel, Word, Access and PowerPoint.

á      Must be familiar with basic clerical duties such as answering a phone, filing, document distribution, and handling

á      Basic data entry required for reports

á      Excellent verbal and written communications skills required.

á      Attention to detail and accuracy are crucial.

á      Must be team oriented with a strong work ethic.

á       Must have the ability to meet deadlines.

 

Equal Opportunity Employer

 

Please send cover letter and resume to jobs@seattlelh.org or to:

 

The Lighthouse for the Blind, Inc.

Attn.: Don Helsel

2501 S. Plum Street

Seattle, Washington 98144

Telephone: (206) 436-2160

Fax: 206.436.2244

TTY: (206) 324-1388

 

For more information about employment at the Lighthouse visit our website: www.SeattleLighthouse.org